Workday Integration for Automated Delegation of Authority

Keep your authority governance accurate and always up to date with real HR data

Aptly’s integration with Workday synchronizes employee, position, and organizational data into your authority model, ensuring delegations automatically update as your workforce changes. Reduce manual effort, eliminate spreadsheet risk, and maintain a single system of record for decision rights and signing authority.

A Seamless Connection Between Workday and Aptly

Workday is the system of record for your workforce. Aptly transforms that data into a dynamic, compliant delegation framework that stays current as employees move through the organization.
This integration eliminates manual updates, supports global governance, and reduces risk across entities, departments, and locations.

Key Benefits of the Workday + Aptly Integration

Automated Workforce Synchronization

Aptly updates your delegation data based on changes in Workday. New hires, terminations, transfers, manager changes, and promotions automatically update authority assignments. Syncs can run on a schedule or be event-driven based on your Workday setup.

Accurate Role & Position Mapping

Aptly maps Workday attributes—job titles, positions, supervisory relationships, organizations, departments, and locations—to your users and decision authorities.
The integration supports stable ID-based mapping to prevent duplicate or orphaned records, even when structures or names change inside Workday.

Automatic Issuance & Revocation of Delegations

Aptly automatically issues, updates, or revokes delegations as Workday changes occur.
This creates a real-time reflection of your organization’s structure and reduces compliance gaps caused by outdated authority records.

Flexible Sync Frequency

Choose the sync pattern that fits your environment:

• Scheduled (hourly, daily)
• Event-driven (EBI-based)
• On-demand (webhook triggered)

This flexibility supports organizations with simple or highly customized Workday deployments.

Secure, Workday-Approved Integration Methods

Multiple Authentication Options

Aptly supports standard Workday authentication models, including:

• OAuth-based authentication
• Integrated Service User (ISU) authentication

This ensures secure and compliant access that aligns with internal security and access control policies.

API, RAAS, and EBI Connectivity

Aptly supports all major Workday integration approaches:

• Workday API: Direct, scoped data access
• RAAS (Reports-as-a-Service): Controlled, structured data output
• Enterprise Interface Builder (EBI): High-volume and event-driven integrations

This allows Aptly to adapt to your existing Workday architecture—no major redesign required.

Data Automatically Synced from Workday to Aptly

Aptly synchronizes the HR and org-structure data needed for accurate decision rights, including:

• Employee identity and contact information
• Job titles, positions, and hierarchy
• Manager relationships
• Organizations, departments, and locations
• Employment status, start/end dates
• Custom Workday attributes

All updates from Workday carry through to users and delegations in Aptly.

Built for Compliance, Governance, and Auditability

Aptly maintains complete version history and traceability for every delegation change triggered by Workday.
This supports:

• Internal & external audit
• Risk and compliance oversight
• Internal controls and corporate governance standards

Every authority change reflects verifiable Workday data, improving oversight across the enterprise.

Implementation Support

Aptly works directly with your Workday and HRIS teams to configure the integration, validate data mappings, and support testing and rollout.
We ensure your authority model is fully aligned with the data Workday provides.

Modernize Your Delegation of Authority with Workday + Aptly

Connect Aptly to Workday to eliminate manual updates, strengthen compliance, and maintain accurate, current authority governance across the organization.