Aptly + ADP Workforce Now

Overview

Aptly integrates seamlessly with ADP Workforce Now to keep your Delegation of Authority (DoA) framework perfectly aligned with your active workforce. The integration ensures that every delegation, approval limit, and signatory right in Aptly reflects the most current employee data in ADP — automatically, in real time.
By synchronizing workforce data, Aptly helps organizations eliminate manual updates, reduce governance risk, and maintain continuous compliance across departments, entities, and regions.

Key Capabilities

Real-Time Employee Data Sync
Aptly continuously synchronizes user profiles, positions, departments, and reporting relationships from ADP. Any change to an employee’s status, title, or manager in ADP is instantly reflected in Aptly — keeping delegations, approvals, and access current without manual intervention.

Automated Delegation Lifecycle Management
When a new hire, transfer, or termination occurs in ADP, Aptly automatically issues or revokes the appropriate authorities based on your defined rules. This automation ensures authorities never persist beyond employment and that new roles gain the appropriate decision rights immediately.

Role and Permission Alignment
Aptly maps HR attributes such as department, business unit, and supervisor hierarchy to Aptly roles and permissions. Updates to these fields in ADP trigger automatic recalibration of authority assignments within Aptly, ensuring precision and consistency across governance layers.

Custom Field Mapping & Configuration
Aptly includes pre-configured mappings for common ADP fields, with full support for advanced customization. Administrators can extend mappings to include custom attributes, regional variations, or conditional logic to accommodate complex, multi-entity structures.

Audit & Compliance Tracking
Every synchronization and delegation update is logged with full traceability. Compliance teams can view the exact sequence of changes — what data was updated in ADP, what authorities were created or revoked in Aptly, and when the actions occurred — ensuring audit readiness at all times.

Value to Organizations

By integrating ADP Workforce Now with Aptly, organizations gain a unified, trusted source of truth for both workforce and authority data. This eliminates the disconnect between HR records and approval systems, ensuring that governance controls evolve in step with organizational changes.
The result is a fully automated, auditable, and policy-aligned Delegation of Authority model that scales globally without additional administrative effort.

Example Use Cases

• Onboarding: Automatically issue department-level decision authorities to new managers when they’re added in ADP.
• Offboarding: Instantly revoke all authorities for employees terminated in ADP.
• Role Changes: When promotions or transfers occur, Aptly reassigns authorities based on updated job roles and reporting lines.
• Audit & Compliance: Export traceable logs linking HR changes to delegation adjustments for inclusion in audit or compliance reports.