Authorized Signatory List Management.
Aptly digitizes and automates authorized signatory list management, reducing the risks of contract disputes and fraud. This enhancement in governance streamlines operations across all industries where business is conducted through contracts and approvals.
Our platform ensures that signing authorities are current and duly authorized by providing verifiable electronic signatory lists.
An authorized signatory is an individual granted the authority to sign documents on behalf of an organization, thereby committing it to specific obligations. This encompasses various agreements, including banking transactions, purchase and sales contracts, employment agreements, financial trades, and more.
A single unauthorized signature can bind companies to legally enforceable and potentially costly actions. Therefore, it is imperative for businesses to effectively manage, track, validate, and communicate who holds signature authority.
Aptly provides secure and efficient real-time authorized signatory management, reducing risks, enhancing compliance, and streamlining business operations.
Create and manage signatory lists
- Add signatories and generate signatory lists.
- Define both financial and non-financial authority limits.
- Attach supporting documents as needed (e.g., IDs, passports).
Distribute signatory lists in real-time
- Share authorized signatory lists via secure links.
- Export lists or assign restricted viewing permissions.
- Grant or revoke access, or set expiration dates for view-only access at any time.
Ensure compliance with audit logs
- Record all signatory list updates, including author & timestamp.
- Implement approval workflows that require multi-party sign-off before publishing updates.
- Access comprehensive audit logs of historical signatory lists to verify past actions and authorities.
Reduce Exposure and Streamline Business Transactions
Document
Maintain a centralized, up-to-date register of all signature authorizations per individual and company, serving as a single source of truth.
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Discover
Enable organizations to swiftly identify the appropriate individual with specific signature authority.
Communicate
Maintain an up-to-date communication list of all authorized representatives, ensuring efficient dissemination of important information.
Report
Generate comprehensive overviews of authorized signatories across company groups or entities, available for download in a single document.
Optimize
Simplify and expedite the change management process during employee transitions or departures.
Audit
Record all changes to signature authorities and recall historical signatory rights as of any historical date in time with a detailed audit trail.
Lower risk of contract disputes and fraud.
Unauthorized signatures create risks such as legal disputes, regulatory violations, and financial fraud. Relying on outdated or unverified signatory lists can lead to contracts being signed by unauthorized individuals, exposing companies to compliance failures and financial losses.
Aptly mitigates these risks by ensuring only authorized individuals can execute contracts, enhancing security and compliance.
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