Integrate SAP SuccessFactors with Aptly

Aptly + SAP SuccessFactors

Overview

Aptly integrates with SAP SuccessFactors to connect workforce data and HR decision workflows to your Delegation of Authority (DoA) framework. The integration ensures that delegated authorities, approval eligibility, and authority limits defined in Aptly remain aligned with real-time data in SuccessFactors — including employees, positions, managers, departments, job profiles, and organizational structures.

By synchronizing governance policy with your HR system of record, Aptly eliminates manual administration, prevents outdated authority assignments, and ensures that HR-related decisions are executed under valid, auditable authority.

Key Capabilities

Continuous Workforce Synchronization

Aptly synchronizes employee records, reporting hierarchies, and position structures from SAP SuccessFactors. As employees join, change roles, move between managers, or depart, those updates automatically trigger corresponding authority updates in Aptly — ensuring governance always reflects the current organization.

Automated Issuance and Revocation of Authorities

Aptly automates the full delegation lifecycle based on SuccessFactors data. When employment status, role, or reporting relationships change, Aptly automatically issues, reassigns, or revokes delegated authorities to maintain continuous alignment with governance policy.

HR Decision Authority Governance

Aptly supports governance of HR-specific authority types — such as hiring approval authority, termination authority, compensation approval authority, and role change authority. These authority types can be governed centrally in Aptly and synchronized with SAP SuccessFactors approval configurations to ensure that only eligible individuals can approve sensitive HR actions.

Role, Position, and Policy Alignment

SuccessFactors attributes such as job level, job code, cost center, business unit, and legal entity can be mapped to Aptly authority tiers and decision categories. This enables policy-driven automation where approval eligibility and authority limits are directly tied to HR-defined roles and structures.

Custom Mapping and Conditional Configuration

Aptly provides default mappings for standard SuccessFactors fields while supporting advanced configuration for global organizations. Administrators can define custom field mappings, conditional rules, and region- or entity-specific governance logic to support complex HR approval models.

Comprehensive Audit and Compliance Logging

All synchronization events and authority changes are logged in Aptly with full context. Compliance and HR teams can review when workforce changes occurred, which authorities were affected, and how approvals were governed — providing a complete, point-in-time audit trail.

Value to Organizations

Integrating SAP SuccessFactors with Aptly creates a unified, automated source of truth for workforce data and authority governance. Organizations reduce administrative friction, eliminate stale approval lists, and ensure that HR decisions — including hiring, termination, and compensation actions — are executed only by individuals with valid delegated authority.

The result is a real-time, policy-aligned Delegation of Authority framework that scales across regions and entities while supporting compliant, risk-managed HR decision-making.

Example Use Cases

• Onboarding: Automatically assign approval and signatory authorities when new managers are added in SuccessFactors.
• Hiring Approvals: Ensure hiring decisions are approved only by individuals with delegated hiring authority.
• Termination Approvals: Govern termination or separation approvals based on defined authority thresholds.
• Position Transfers: Adjust authority assignments instantly when employees change departments, roles, or cost centers.
• Offboarding: Revoke all authorities immediately when an employee departs.
• Global Compliance: Ensure HR approval workflows follow consistent authority rules across regions and legal entities.