Aptly + SAP SuccessFactors

Overview

Aptly integrates with SAP SuccessFactors to automate the connection between your human capital management data and your Delegation of Authority (DoA) framework. The integration ensures that all delegations, signatory rights, and approval limits in Aptly reflect real-time workforce information stored in SuccessFactors — including positions, managers, departments, and job profiles.
By keeping your governance model synchronized with your HR system of record, Aptly eliminates manual administration and ensures every authority is current, compliant, and traceable.

Key Capabilities

Continuous Workforce Synchronization
Aptly syncs employee data, reporting hierarchies, and position structures from SAP SuccessFactors into your Aptly environment. As employees join, change roles, or depart, those updates automatically trigger the corresponding delegation actions in Aptly — ensuring no delay or manual oversight.

Automated Issuance and Revocation of Authorities
Aptly automates the entire delegation lifecycle based on SuccessFactors updates. When an employee’s job role, manager, or employment status changes, Aptly automatically issues, reassigns, or revokes authorities to maintain alignment with your governance model.

Role and Policy Alignment
SuccessFactors attributes such as job level, cost center, or business unit can be mapped to Aptly’s authority tiers and decision categories. This enables policy-driven automation where authority limits and signatory permissions are directly tied to HR-defined roles and structures.

Custom Mapping and Configuration
Aptly provides default mappings for standard SuccessFactors fields but allows full customization to support complex global organizations. Administrators can configure mappings for additional fields, add conditional logic for region-specific structures, and tailor authority rules for subsidiaries or divisions.

Comprehensive Audit and Compliance Logging
Every synchronization and delegation event is logged with timestamps and user context. Compliance officers can see exactly when a SuccessFactors change occurred, what authority was updated in Aptly, and how it aligns with policy — providing a complete audit trail for governance reviews.

Value to Organizations

Integrating SAP SuccessFactors with Aptly gives enterprises a unified and automated source of truth for workforce and authority data. This integration reduces administrative friction, eliminates outdated authority lists, and ensures policy compliance at scale.
The result is a real-time, data-driven Delegation of Authority framework that evolves seamlessly with your organizational structure, supporting risk-managed and efficient decision-making.

Example Use Cases

• Onboarding: Automatically assign new managers the appropriate approval and signatory authorities as soon as they appear in SuccessFactors.
• Position Transfers: Adjust delegations and approval limits instantly when an employee’s department or cost center changes.
• Offboarding: Revoke all authorities immediately when an employee departs the company.
• Global Compliance: Ensure every entity and region operates under the correct, current delegation model as defined by corporate HR data.

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