Aptly + SAP S/4HANA

Overview

Aptly integrates with SAP S/4HANA to connect your Delegation of Authority (DoA) framework directly to the financial and operational systems that drive enterprise decision-making. The integration ensures that delegated authorities, signatory rights, and approval thresholds defined in Aptly are automatically synchronized to SAP S/4HANA — keeping approval workflows, procurement actions, and spending controls aligned with corporate governance policies in real time.
By bridging HR-driven delegations with your ERP environment, Aptly enables organizations to achieve true end-to-end compliance across planning, budgeting, purchasing, and transaction approvals.

Key Capabilities

Real-Time Authority Sync
Aptly pushes authority and approval-limit data directly into SAP S/4HANA modules such as Finance, Procurement, and Projects. This ensures that users’ approval permissions always match the delegations defined within Aptly, eliminating mismatched or outdated authority lists.

Automated Delegation Enforcement
When a delegation is issued, updated, or revoked in Aptly — whether manually or automatically through HR integrations — those changes are reflected immediately within SAP S/4HANA. This guarantees that no transaction can be approved by individuals without the appropriate authority.

Bidirectional Data Integration
Aptly can read relevant metadata from SAP S/4HANA, such as cost centers, entities, and workflow structures, to support contextual mapping of approval limits and organizational alignment.

Configurable Field Mapping and Scope
Default mappings are provided for common SAP fields, while administrators can customize field relationships to match complex enterprise structures, regional workflows, or custom business rules.

Comprehensive Audit Logging
Every authority update pushed from Aptly to SAP S/4HANA is fully logged. Audit and compliance teams gain a clear record of when and why each change occurred — linking delegation updates directly to system-level enforcement.

Value to Organizations

Integrating SAP S/4HANA with Aptly unifies corporate governance, financial controls, and operational workflows into a single, synchronized framework. It reduces manual reconciliation, prevents policy breaches, and provides confidence that all enterprise transactions are executed under valid, current authority.
The result is real-time governance automation — a secure, auditable bridge between decision authority and financial execution.

Example Use Cases

• Procurement Controls: Push purchasing-approval limits from Aptly into SAP S/4HANA to enforce spend governance.
• Capital Approvals: Align project and CapEx approval workflows with current delegated authority structures.
• Authority Revocations: Automatically remove obsolete approvals in SAP when delegations are rescinded in Aptly.
• Audit Reports: Export logs showing every delegation-to-ERP synchronization for audit and SOX compliance.