Integrate SAP ECC with Aptly

Aptly + SAP ECC

Overview

Aptly integrates with SAP ECC to extend Delegation of Authority (DoA) governance into core enterprise financial and operational processes. The integration ensures that approval limits and delegated authority rules defined in Aptly remain aligned with SAP ECC approval configurations — supporting compliant execution across procurement, finance, and operational workflows.

SAP ECC remains widely used as the system of record for purchasing, invoicing, accounting, and operational controls. By connecting Aptly’s governance engine to SAP ECC, organizations eliminate manual approval maintenance, reduce policy drift, and ensure that SAP approvals consistently reflect current delegated authority.

Key Capabilities

Authority and Approval Configuration Alignment

Aptly serves as the system of record for delegated authority and synchronizes approval eligibility, thresholds, and authority context with SAP ECC approval structures. When delegations are issued, updated, or revoked in Aptly, SAP ECC approval configurations can be kept continuously aligned with the current authority model.

Governance of Procurement and Financial Approvals

Aptly supports governance of common SAP ECC approval use cases, including:

• Purchase requisition approvals
• Purchase order approvals
• Invoice verification approvals
• Financial posting and release approvals

Approval eligibility and authority limits defined in Aptly ensure that SAP ECC transactions are approved only by individuals with valid, current delegated authority.

Organizational and Master Data Mapping

Aptly maps authority rules to SAP ECC organizational structures such as:

• Company codes
• Purchasing organizations
• Plants and storage locations
• Cost centers and profit centers

This ensures that approval authority reflects SAP’s financial and operational hierarchy across entities and regions.

Configurable Mapping and Conditional Logic

Default mappings support common SAP ECC approval models, while Aptly’s configuration tooling allows administrators to define conditional governance logic — such as value-based thresholds, entity-specific rules, or category-based approvals — aligned to SAP ECC master data.

Audit and Compliance Traceability

All delegation changes and authority updates impacting SAP ECC approvals are logged in Aptly’s audit trail. Compliance and audit teams can review:

• Which authorities were active at any point in time
• Which SAP ECC approvals were governed by which delegations
• When authority changed and why

This supports SOX compliance, internal controls, and regulatory reporting.

Value to Organizations

Integrating SAP ECC with Aptly creates a centralized, policy-driven authority model that governs SAP approvals without relying on static configuration or spreadsheets. Organizations reduce operational risk, improve audit readiness, and ensure that financial and procurement decisions are executed under approved authority.

The result is a scalable, auditable governance framework that strengthens control over SAP ECC workflows while supporting efficient enterprise operations.

Example Use Cases

• Procurement Governance: Enforce delegated approval limits for purchase requisitions and purchase orders in SAP ECC.
• Invoice Verification: Ensure invoice approvals align with signatory authority thresholds defined in Aptly.
• Financial Controls: Govern posting, release, and approval actions based on authority tiers.
• Multi-Entity Governance: Apply entity- and region-specific authority models across company codes and purchasing organizations.
• Audit & Compliance: Produce point-in-time reports showing which delegations governed SAP ECC approvals during any audit period.