Aptly + HiBob

Overview

Aptly integrates with HiBob, a modern HRIS platform designed for today’s workforce, to ensure that your Delegation of Authority (DoA) and approval governance frameworks reflect real-time employee and organizational information. By synchronizing key HR data from HiBob — including employee profiles, job roles, reporting relationships, and department structures — Aptly automatically issues, updates, and revokes delegated authorities according to your established governance rules.

This integration eliminates manual delegation updates, reduces compliance risk, and ensures that authority assignments in Aptly always match what’s defined in your core HR system.

Key Capabilities

Continuous Workforce Synchronization
Aptly automatically imports and keeps up to date employee records from HiBob, including name, job title, department, location, status, and reporting manager. Any change made in HiBob — such as a new hire, transfer, or role change — is reflected in Aptly’s delegation engine.

Automated Delegation Issuance and Revocation
When workforce changes occur in HiBob, Aptly evaluates those changes against your delegation policies and automatically issues, reassigns, or revokes authorities as needed. This ensures that authorities never linger with inactive employees and that new roles receive the correct permissions immediately.

Role Alignment and Reporting Structure Mapping
Aptly maps HiBob’s organizational hierarchies and reporting structures directly to delegated roles and authority tiers. Job functions, department codes, and manager relationships are used to align delegated approvals and signatory rights with actual organizational context.

Custom Field and Attribute Support
Default mappings cover common HiBob attributes, and Aptly’s configuration tooling supports custom mappings for organization-specific fields, conditional rules, and segmentation logic — enabling nuanced governance tailored to your structure.

Audit & Traceability
Every sync event and delegation update triggered by HiBob data is fully logged within Aptly’s audit trail. Compliance teams can see exactly what changed, when it changed, and how it impacted delegation assignments, supporting audit readiness and accountability.

Value to Organizations

Integrating HiBob with Aptly provides a reliable, automated connection between your HR system and your authority governance engine. This ensures delegation assignments are always accurate, current, and consistent with your organizational structure — giving HR, legal, and operations teams confidence that authority flows align with real business relationships.

The result is a dynamic, policy-aligned authority framework that scales with your workforce and supports compliant decision-making across the enterprise.

Example Use Cases

• New Hire Onboarding: Automatically assign appropriate delegations when employees are added in HiBob.
• Role Changes & Transfers: Reassign authority and approval limits when employees change departments or job functions.
• Offboarding: Immediately revoke all authorities when an employee exits the organization.
• Manager Changes: Ensure delegation hierarchies update in Aptly as reporting lines change in HiBob.
• Compliance Reporting: Generate audit logs showing how HiBob changes triggered delegation updates.